There are several ways to copy and paste in PowerPoint. This tutorial will show you how to use the shortcuts, the Paste Options button, and the Clipboard. I’ll also teach you some other tricks along the way.
You can either just follow along or get hands-on experience by downloading the PowerPoint presentation to your computer. Click on the button below to download it. Printing these instructions might be a good idea too. The print icon is at the bottom of this page below the tutorial.
Copying the Text
- Open the Pasting Presentation if you downloaded it. Click on Slide 1 in the Slides Pane on the left if it isn’t already showing.
- Select the title text This is a tutorial. A quick way to do this is to hover your mouse anywhere on the text and triple click. Triple-clicking is how you can also easily select an entire paragraph, such as in Microsoft Word.
Next let’s copy the text. There are three ways to do this:
- Hold down the Ctrl key on your keyboard and hit the C key.
- Click on the Copy button on the very left-hand side of the Home tab in the Clipboard group.
- Right click on the text, and then left click on Copy.
Pasting the Boring Way:
Let’s paste the text now using the conventional options:
- Click on Slide 2 in the Slides Pane.
- Click on Click to Add Title again.
- Choose one of these two ways to paste:
- Hold down the Ctrl key on your keyboard and hit “V”.
- Click on the Paste button in the Clipboard group on the Home tab. It looks like a clipboard. (Click on the Clipboard itself, not the arrow below it.)
The text takes on the formatting of Slide 1. Also, you’ll probably see a little annoying Paste Options icon in the bottom right-hand corner of the text. Click outside of the text box to make it disappear for now. We’ll get rid of it permanently later.
More Paste Options
Let’s move on. Watch what happens now:
- Click on Slide 3 in the Slides Pane.
- Click anywhere in the box that says Click to add Title again to make that text disappear.
- Now click on the tiny arrow under the word Paste, again located on the very left-hand side of the Home tab to get to the Paste Options box.
4. Hover your mouse over the far left button in the box. See the formatted text previewed on the screen? The text converted to the format used on this slide.
5. Next hover your mouse over the far right button. This is the Keep Text Only button. It confuses me because, when you hover over it, the text also appears formatted for the current slide. That doesn’t seem “text only” to me! It just gives the same result as the far left button. Oh well.
6. However, this time we’ll see a different result. Hover your mouse over the Paintbrush icon and click. The text is now formatted based upon its original slide, the first one. Nice contrast of colors, huh? A little hard on the eyes.
7. Click on the tiny arrow below the Paste button again. Then click on the Picture button, which looks like a mountain. Clicking this button will paste the text into the slide in the form of an image.
8. You can’t edit the text when it’s in this form. I’m not sure how often you’d want to use this Picture button. But I guess it’s nice to know the option is there.
That’s it for now. I hope you found this tutorial interesting and that it helped you.
To learn more about PowerPoint or the other Microsoft Programs, I teach remotely all over the world. For more information please click here.
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