Kara the Computer Tutor

Do you tend to use some emails over and over again? Maybe all you want to change is the person’s name you’re sending it to. If so, you can make templates in Outlook. The way to create them is somewhat buried, though, so here’s how:

1. Start a new email and type what you’d like to have on your template.
2. While you’re still in the email window, click on the File tab in the upper left-hand corner of your screen.
3. Click on Save As on the left-hand side of the box that pops up.
4. In the next box, click on the dropdown arrow at the bottom of the box, next to the Save as Type field.
5. Choose Outlook Template.
6. Name your template and click on Save.

Now, the templates are stored in a weird place. Here’s how to access one when you’re ready to use it:

1. Go to your Inbox and click on the Home tab.
2. Click on New Items on the left-hand side of the ribbon. (It’s the second icon from the left.)
3. Move your mouse arrow down to More Items, and click on Choose Form in the menu that pops up.
4. In the top of the box that pops up, click on the dropdown arrow next to where it says Look In.
5. Click on User Templates in File System.
6. Double click on the template you want. It should open.

And don’t worry, there’s a trick to making it easier to find your templates:

1. Go to your Inbox and click on the Home tab.
2. Click on New Items on the left-hand side of the ribbon. (It’s the second icon from the left.)
3. Move your mouse arrow down to More Items, and this time Right Click on Choose Form in the menu.
4. Left click on Add to Quick Access Toolbar in the menu that pops up.
5. The Choose Form icon should now appear on the small Quick Access Toolbar, located in the top left-hand corner of your screen. You can click on this icon anytime you’d like to open one of your templates.

Filed under: Computers, Microsoft Office, Outlook, Software, Uncategorized Tagged: | create templates in outlook, how to make templates in outlook, make templates in outlook, outlook templates, templates in outlook, templates in outlook 2010, use templates in outlook